Statutes of the Finnish Psychiatric Association, confirmed at the Register of Associations on 29 June 2017.
The name of the Association is Suomen Psykiatriyhdistys - Psykiaterföreningen i Finland (Finnish Psychiatric Association), and its domicile is Helsinki.
The purpose of the Association is to improve the conditions for scientific and professional psychiatric practice and mental health work. To this end, the Association arranges meetings and training, participates in international psychiatric activities, produces publications, provides grants, launch initiatives, make proposals and gives expert opinions.
The Association is entitled to receive subsidies and donations to support its activities.
Each physician licensed in Finland and acting in a field in accordance with the purpose of the Association can be accepted as a member. For particular reasons, also persons working in the field of psychiatry in Finland, who have taken their medical degree abroad and have not been licensed in Finland can be accepted as members.
The Association may invite a foreign scientist, or some other person, who has shown particular interest in the field of activity of the Association, and who has contributed to the development of Finnish psychiatry, to be a corresponding member.
The Association may invite a Finnish or foreign person who is distinguished in promoting the purpose of the Association to be an honorary member. Upon a proposal by the board honorary members are elected in a meeting of the Association by a majority of no less than two thirds. Other than honorary members are accepted and invited by the board.
Each member shall pay until the age of 65 an annual membership fee determined at an electoral meeting.
However, the board may decide to exempt a member from the membership fee because of disease or other similar reason, either for a specific period or for good. Honorary and corresponding members are exempt from paying membership fee.
A member of the Association has the right to resign from the Association at any time by giving written notice to the board or its chairman, or by announcing his/her resignation for the minutes of a meeting of the Association.
The Board may expel a member who:
1) have neglected the obligations to which he/she has committed him/herself by joining the Association;
2) have caused considerable damage to the Association through his/her actions within or outside the Association ; or
3) no longer fulfill the conditions for membership specified in law or in these statutes.
If a member is expelled on the basis of sections 2) or 3) above, he/she has the right, within 30 days from learning about the decision, to demand that the issue shall be dealt with at the Association's following meeting.
The board manages the affairs of the Association. It consists of a chairman, who is called the President of the Association, a vice president, a secretary general, a treasurer and six other members. As far as possible board members should represent various regions in the country. The President, the vice president, the secretary general, the treasurer and the other board members are elected at the electoral meeting for a term of two years. The secretary general can be elected for no more than two consecutive terms. A person shall first be elected vice president for a period of two years and will subsequently act as the chairman of the board for the following two years. Terms of office shall be staggered so that the President and the secretary general do not resign in the same year. Three other board members shall resign annually. The first time the members to resign are chosen by drawing lots. The Board shall convene at the invitation of the president or vice president, or when two board members request a meeting. The board constitutes a quorum when not less than four members, in addition to the President or vice president, are present. Minutes shall be kept of board meetings.
Should a board member resign in the course of his/her term, a new member shall be elected for the rest of the term at the following meeting of the Association.
Tasks of the board are the following:
1. Representing the Association, preparation of matters for presentation at meetings, making proposals as needed, supervising the activity of the Association's officials and managing the Association's affairs;
2. Managing the Association's finances and property to the best of the Association's interest. The board is entitled to decide about selling, exchanging or mortgaging the Association's property. However, decisions about assigning or mortgaging real estate, or other property that is of considerable importance for the activities of the Association, shall be made by a meeting of the Association;
3. Co-operations with domestic and foreign associations and societies;
4. Election of the officials of the Association and appointment of working groups or committees as required.
The board is accountable to the meeting of the Association.
The President alone, or the vice president, the secretary general and the treasurer, two of them jointly, are authorized to sign for the Association. The board may authorize a board member or an official of the Association to sign for the Association.
The Association shall convene upon invitation of the board, or upon written request of not less than 1/10 of the total number of members for a particular issue.
The members shall be notified of meetings by letter, in case of ordinary meetings two weeks before the meeting, and in case of other meetings of the Association not less than one week before the meeting.
In voting decisions are made by the simple majority of the votes, except in cases separately specified in these statutes. In case of a tie, the chairman of the meeting has the casting vote, except in elections, where the decision shall be made by drawing lots.
The term and accounting period of the Association is the calendar year. The board shall submit the annual report and the financial statement to the auditors/operations inspectors not later than one month before the annual meeting, and they shall return them with their report not later than two weeks before the meeting.
The ordinary meetings of the Association are the annual meeting and electoral meeting. The annual meeting shall be held in February, March or April, and the electoral Meeting in October, November or December.
The following matters shall be dealt with at the annual meeting:
1. Election of two minutes-checkers;
2. Presentation of the annual report and financial statement and the auditors'/operations inspectors' report;
3. Adoption of the financial statement and decision about discharge of the board;
4. Any other issues set out in the convocation to the meeting.
The following matters shall be dealt with at the electoral meeting:
1. Election two minutes-checkers;
2. Decision about the membership fee and remuneration for the board members for the following year;
3. Election of board members as required;
4. Election of an auditor and a deputy auditor for the following accounting period. If desired, an operations inspector and a deputy for him/her, in addition to the auditors, can be elected among the members of the Association;
5. Presentation of the plan of activities and the budget;
6. Any other business set out in the invitation to the meeting.
In the meetings of the Association a member must not participate in decisions on any issue where his/her private interests may be in conflict with the Association's interests, and a member of the board must not participate in the election of auditors/operations inspectors.
Members of the Association may join regionally or by field of work to form unregistered sections within the Association. The constitution of sections and any ancillary additional membership fees shall be approved by a meeting of the Association. The board of the Association shall adopt directives for the sections.
The Association shall use the income from membership fees, donations or scientific exhibitions, or income obtained through any other means set out in the statutes, for funding its activities.
Amendments to these statutes require that the relevant proposal obtains not less than a 3/4 majority of the votes in two consecutive meetings of the Association, which are held at intervals of not less than 14 days. In order to be dealt with in a meeting, a proposal must be made to the board in writing not less than a month in advance. The same applies to the dissolution of the Association. This same applies to the dissolution of the Association.
Upon dissolution of the Association funds remaining after paying off any depts shall be transferred to the foundation for psychiatric research "Psykiatrian Tutkimussäätiö" for promotion of the Association's purposes.
Membership rights acquired according to previous statutes of the Association will be maintained.
In all other respects, the current provisions of the Associations Act shall apply.