Jäsenalueelle

Rules of the Finnish Psychiatric Association, confirmed at the Register of Associations on 09.01.2015

§1 The name of the association is Suomen Psykiatriyhdistys - Psykiaterföreningen i Finland (Finnish Psychiatric Association), and its domicile is Helsinki.

§2 The purpose of the Association is to improve the conditions for scientific and professional psychiatric practice and mental health work. To this end, the Association shall arrange meetings and training, participate in international psychiatric activities, produce publications, provide grants, launch initiatives, make proposals and give expert opinions.

The Association is entitled to receive subsidies and donations to support its activities.

§3 Each physician licensed in Finland and acting in a field conforming to the purpose of the Association can be accepted as a Member. For particular reasons, also persons who have taken their medical degree abroad and have not been licensed in Finland but are working in the field of psychiatry in Finland can be accepted as Members.

The Association may invite a foreign scientist or other person who has shown particular interest in the field of activity of the Association and contributed to the development of Finnish psychiatry to be a Corresponding Member.

The Association may invite a Finnish or foreign person who is distinguished in promoting the aims of the Association to be an Honorary Member. Honorary Members proposed by the Board can be elected in a meeting of the Association by a majority of no less than two thirds. Other than Honorary Members will be accepted and invited by the Board.

§4 Each Member will pay until the age of 65 an annual membership fee determined at an Electoral Meeting.

However, the Board may decide to exempt a Member from the membership fee due to disease or other similar reason either for a specific period or for good. Honorary and Corresponding Members will be exempt from the membership fee.

5§ Any Member of the Association has the right to resign from the Association at any time by giving written notice to the Board or its chairman, or by announcing this for the minutes of a meeting of the Association.

6§ The Board may expel Members who:

1) have failed to fulfill the obligations to which they committed themselves by joining the Association;

2) through their action within or outside the Association have caused notable damage to the Association; or

3) no longer fulfill the conditions for membership specified in law or in these rules.

If a Member is expelled based on section 2) or 3) above, he/she has the right to demand, within 30 days from learning about the decision, handling of the issue in the Association's following meeting.

§7 The Board of the Association, consisting of the chairman, who is called the President of the Association, Secretary General, Treasurer and six other Members, runs the affairs of the Association. Board Members should represent various regions in the country, as far as possible. The President, Vice President, Secretary General, Treasurer and other Board Members are elected at the Electoral Meeting for a term of two years. The Secretary General can be elected for no more than two consecutive terms. The Vice President will be elected for a period of two years and will subsequently act as the chairman of the Board for the following two years. Terms of office must be staggered so that the President and the Secretary General will not resign in the same year. Three other Board Members will resign each year. At the first time, Members to resign are chosen by drawing lots. The Board convenes at the invitation of the President or Vice President, or as requested by two Board Members. The Board has a quorum if at least four Members are present in addition to the President or Vice President. Minutes are kept of Board meetings. Should a Board Member resign during his/her term, a new Board Member will be elected for the rest of the term in the following meeting of the Association.

§8 Tasks of the Board:

To represent the Association, to prepare matters for presentation at meetings, to make proposals, supervise the activity of the Association's officials and to run the Association's affairs;

To manage the Association's finances and property to the best of the Association's interest, being entitled to decide on selling, exchanging or mortgaging the Association's property; however, decisions on release or mortgaging of real estate or release of other property that is significant for the work of the Association shall be made by the meeting of the Association;

To take care of the cooperation of the Association with domestic and foreign associations and societies;

To choose officials for the Association and to appoint any working groups or committees required.

The Board is responsible to the meeting of the Association.

§9 The name of the Association is signed by the President alone, or by the Vice President, Secretary General or Treasurer, two together.

The Board can give a Board Member or an official of the Association the right to sign on behalf of the Association.

§10 The Association will convene at the invitation of the Board or if at least 1/10 of the total number of Members of the Association require this from the Board in writing for a separately defined reason. Members will be informed of meetings by letter, two weeks before the meeting in case of regular meetings, and no less than one week before other meetings of the Association.

§11 In votes, the opinion supported by a simple majority will win, except in cases separately specified in these rules. In case of a tie, the chairman of the meeting has the casting vote, except in elections, where the decision will be made by drawing lots.

§12 The term and accounting period of the Association is the calendar year. The Board shall submit annual and accounting reports to the auditors no later than four weeks before the Annual Meeting, and these shall return them with their opinion no later than two weeks before the Meeting.

§13 Annual Meeting and Electoral Meeting are the regular meetings of the Association. The Annual Meeting is held in February, March or April, and the Electoral Meeting in October, November or December.

§14 Tasks of the Annual Meeting:

To elect two inspectors of minutes;

To present the annual and accounting reports and the auditors' opinion;

To decide on the approval of annual accounts and discharge the Board from liability for the accounts;

To deal with any other issues stated in the invitation to the Meeting.

§15 Tasks of the Electoral Meeting:

To elect two inspectors of minutes;

To decide on the membership fee and remuneration for Board Members for the following year;

To elect required Board Members;

To elect two auditors and two deputy auditors for the following accounting period;

To present the plan of action and the budget;

To deal with any other issues stated in the invitation to the Meeting.

§16 In meetings of the Association, no Member shall participate in deciding on any issue where his or her private advantage may conflict with the Association's advantage, and no Member of the Board shall participate in electing auditors.

§17 Members of the Association may join regionally or by field of work to form unregistered divisions within the Association. Founding of divisions and any associated additional membership fees will be approved by a meeting of the Association. The Board of the Association will confirm charters for divisions.

§18 The Association will use the income from membership fees, donations or scientific exhibitions or income obtained through any other means specified in the rules to fund its activities.

§19 Amendments can be made to these rules provided that proposed amendments receive no less than 3/4 of the votes in two consecutive meetings of the Association held no less than 14 days apart. To be handled in a meeting, a proposal must be made to the Board in writing no less than a month before the beginning of the meeting. This also applies to winding up the Association.

§20 If the Association should be wound up, any funds that remain after paying any debts shall be transferred to Psykiatrian Tutkimussäätiö (foundation for psychiatric research) for use to promote the aims for which the Association worked.

§21ights to membership obtained according to previous rules of the Association will be maintained.

§22 In all other matters, the valid stipulations in the Associations Act will apply.